HR Generalist

December 28, 2022

 

Summary: 

Provides a wide range of human resources support to include on boarding, compliance, benefits, and compensation, training, performance management, reporting, environmental health & safety, and administration of various HR programs to support business needs.  Responds to inquiries and provides counsel to employees and managers regarding the consistent application of policies and procedures. Prepares local and corporate reports.  Supports implementation of corporate initiatives and conducts research and analysis for special projects.

 

Key Responsibilities and Duties / Essential Functions:

  • Administers employee benefits to optimize employee experience and to enhance employee recruitment and retention in all ASMPT businesses in the Americas.
  • Document HR processes, implement standard operating procedures in partnership with HR Director, create step-by-step guides for HR Shared Services team, and focus on continuous process improvement.
  • Manager benefit vendor relationships and process all invoices for employee benefits.
  • Develops job descriptions and collaborates with internal and external stakeholders to execute business transactions.
  • Gathers information, prepares, and obtains approvals for employment offers.
  • Prepares and extends employment offer letters to candidates; upon offer acceptance, gathers documentation to initiate background screening and on boarding processes.
  • Executes standard pre-employment background screening and monitors the status; confirms employment start date when cleared.
  • Collaborates with Payroll or other HR staff for entry into ADP HRIS, initiates on boarding process with hiring manager.
  • Schedules and conducts new hire orientation; follows-up with employees for completion of required documentation.
  • Ensures compliance with I-9 and E-Verify.
  • Coordinates relocation or immigration support, as needed.
  • Plans and coordinates job fairs, including support of co-op recruiting activities.
  • Coordinates with hiring managers, corporate recruiters, and temporary agencies to fill contingent worker vacancies; sets up temporary employee profiles in HRIS.
  • Assists with processing employee status changes, forms, off boarding and termination processing.
  • Maintains up-to-date information for weekly and monthly recruiting and headcount reports.
  • Prepares various corporate and ad hoc reports to support business partners.
  • Responsible for administration of benefits for new hires, qualifying events, and the annual open enrollment process; may support vaccine clinics or related events as needed.
  • Understands company benefits and fields questions from employees regarding benefits, including 401k.
  • Provides support for the company’s performance management process.
  • Partners with HR Director for employee engagement activities, including annual survey preparation and execution, focus group activities, pulse surveys, company events, and identifying opportunities for improvement.
  • Collaborates with HR Director and third-party providers to administer leaves of absence, workers’ compensation reporting, and compliance with various leave laws.
  • Administers HR-related compliance training; assists with development and execution of other training or enrichment opportunities.
  • Provides HR-administration support for employment or wage verifications.
  • Supports annual merit and bonus processes with preparation and distribution of notifications to employees.
  • Administers employee recognition awards, including service awards and spot bonuses.
  • Will assist with other HR-related projects, which may include research and/or analysis.

Education and Experience:

 

  • Bachelor’s degree preferred; will consider Associate Degree or equivalent with additional job-related experience.
  • Minimum of 2-4 years’ HR experience to include talent acquisition support.
  • SHRM-CP, PHR or other HR-certification preferred.

 

Qualifications and Skills:

  • Prior experience using HRIS systems, preferably ADP Workforce Now.
  • Advanced MS Office Skills; including Excel, Word, PowerPoint, and Outlook.
  • Ability to use Web-based meeting software, MS Teams preferred.
  • Strong analytical, organizational, and problem-solving skills, as well as the ability to manage multiple projects and prioritize responsibilities.
  • Excellent verbal, written and interpersonal communication skills.
  • Working knowledge of relative US laws, (Title VII, EEOC, ADEA, FLSA, FMLA, ADA); knowledge of Massachusetts labor laws required; knowledge of Arizona labor laws preferred.
  • Ability to maintain confidentiality and discretion.
  • Ability to work either independently or as part of a team; adapting effectively when priorities change in response to business needs.

Supervisory Responsibilities:

N/A

Work Environment:

This job operates in either a professional office environment or remotely using VPN access.  May operate office equipment such as printers, scanners, etc.  Incumbent will be required to carry/respond, as needed, using a company-issued mobile phone.

Physical Requirements:

Required to move from one place to another or sit/stand in one position.  Must be able to communicate effectively with others and exchange information verbally or in writing.  May occasionally lift or move office products and supplies, up to 20 pounds.

Expected Hours of work:

Days of work are typically Monday through Friday but may require occasional weekend work.  Hours of work are somewhat flexible for start time; typically, between 8:00 am – 8:30 am, or as approved by supervisor.  This position frequently requires additional hours beyond a 40-hour workweek.

Travel:

Minimal travel may be required, less than 10%.

EOE

M/F/D/V

Apply Now asmnexx.recruitment@asmpt.com